Blog Passports and Visas

Passports and visas

Advice and resources to make your trip run smoothly

Passports, and for some countries, visas, are essential if you’re planning an overseas school trip. With requirements varying from country to country, it can be difficult to know what exactly you and/or your students need to do.

We’ve collated some details below to help you find out what you need to know and where to find further information.

And remember – Don’t Leave It Too Late!

Visas

Before travel, you should find out if the country you’re visiting will require a visa for entry. You can use this link to check for each country.

EU countries for students with non-EU passports

For those of you travelling in the EU with students who have non-EU passports, you may be eligible the List of Travellers scheme from the British Council, which allows these students to go on the trip without a visa. Check out the information from the British Council here.

India

You can apply for an Indian Visa from the official website here – indianvisaonline.gov.in/visa. Before you apply you must hold a passport with at least 6 months validity. There are 3 types of visa options available. Most individuals will only require the 30 days tourist visa, which cost $10-25, unless a further trip to India is planned within a year.

You must apply online maximum of 30 days and a minimum of 4 days in advance of your date of arrival.

USA

Visitors must apply in advance for an Electronic System for Travel Authorization (ESTA). There is a small fee and they can only be organised on a direct and individual basis. For information and online applications click here.

Passports

First things first is ensuring that each member of your group has a valid passport for travel and making sure you allow enough time for any new passport applications to be processed.

Some countries require that your passport be valid for up to 6 months beyond your return date so don’t forget to check expiry dates and get any renewals done in plenty of time before the trip. 

This link gives you up to date details on entry requirements and passport validity information for each country along with travel advice.

After Brexit

The EU has indicated that visas will not be required for short-term visits, but passport requirements will change a little. Check out the details on the Gov.uk website here.

You should find answers to any questions about getting or renewing a UK Passport here.

Collective (Group) Passports

If your group are all British nationals and under 18 years old on the return date, it may be possible to apply for a collective passport for the whole group! They cost £39 and you should allow 6 weeks for the process. Read more here.

Remember:

Any visas and passports are the responsibility of, and need to be organised by, the individual, but you can always contact our team for help and advice with planning your school trip by phone – 01384 398 893 –  or email.